Creating and managing character profiles

Creating and managing character profiles

Character profiles keep identity, background, goals, relationships, affiliations and images together in one connected record.

Create a character

  1. Open the project.
  2. Select the Characters room, then the Characters section.
  3. Select New or Add Character.
  4. Enter the character’s Name.
  5. Add any identity, affiliation, vital, biography, trait, ability or background information you need.
  6. Select Save.

Add a portrait

  1. Edit the character.
  2. Under Portrait, upload an image.
  3. Use Edit Portrait to adjust the visible crop.
  4. Save the character.

You can later edit or remove the image. Uploaded media counts towards the account’s storage allowance.

Find and filter characters

  • Use Search to match character information.
  • Choose a sorting option.
  • Filter by family group or faction.
  • Select Clear filters to return to the full list.

Edit or delete a character

  1. Select the character in the list.
  2. Select Edit to update the profile.
  3. Use the delete control and confirm when you intend to remove the record.

Connected character records

Aliases and keywords help YOW recognise references in manuscript analysis and character-focused project insights. The current-year project setting can be used when displaying age alongside birth or death information.

Character profiles can link to:

  • A family group and Family Tree relationships
  • A faction and membership role
  • Other characters through relationship links
  • Lore, timeline, history and other records that reference the character
  • A character journey and its turning points

Family links and general relationship links serve different purposes. Use Family Tree for structured genealogy and the Relationship Map for broader connections such as allies, rivals or mentors.

Deleting a character can leave an unavailable reference in other records rather than deleting those records. Review linked items before removal when the character is widely used.

  • Connecting characters on the Relationship Map
  • Building a Family Tree
  • Checking storage use and resolving a storage limit